Shape the Bel Air future in close collaboration with the CEO and Management Team

Are you an ambitious profile with legal background experience and strong business acumen?

Do you thrive in a role as Executive Assistant where you contribute to business development and support top management in achieving success?

Bel Air Aviation is strengthening its organization with a newly established position as Executive Assistant to support the company’s continued positive development and growth. Could this be your next career move?

Meet Bel Air Aviation

Bel Air Aviation is a Danish-based offshore family-owned helicopter company with around 100 employees and with operations in Esbjerg, Denmark and Den Helder, the Netherlands. The position is at the office in Esbjerg, some travel days must be expected. The company is family-owned with strong values, and we strive to put our heart into everything we do – prioritizing safety, quality, honesty, and exceptional flexibility.

The position

• You will be given significant responsibility and a varied role. As Executive Assistant you’ll be part of a small administration team and report to the CEO. You are expected to manage your own priorities, and your primary responsibility will be ensuring quality in legal and commercial processes and documents and enabling our CEO to drive strategy and development by handling day-to-day business.

In this position your skills will be applied across a wide range of tasks. Key responsibilities will include:

• Legal Support - assist in the preparation, review, and management of legal documents and contracts.
• Ensure compliance with industry regulations and company policies.
• Maintain and organize legal files and records, ensuring confidentiality and accuracy.
• Commercial Activities - support the executive team in drafting proposals, contracts, and agreements.
• Support renewal of existing supplier contracts.
• Coordination and handling of prequalification and tender in close corporation with administration team and departments.
• Monitor and track commercial project timelines, deliverables, and milestones.
• Conduct market research and analysis to support business development initiatives.
• Sales Follow-Up - assist in the preparation of sales presentations, reports, and correspondence.
• Follow up with clients and stakeholders to ensure timely responses and actions.

What you bring

You hold at least a bachelor’s degree in business administration, Legal Studies, or a related field preferable combined with 5 years of experience as an Executive Assistant or in a similar role. Experience from a law firm or experience from a company working with legal matters will be an advantage.

You have:

• Strong understanding of complex legal and commercial processes.
• Excellent organizational, multitasking, and time-management skills.
• Exceptional written and verbal communication skills in minimum Danish and English.
• Ability to work independently and as part of a team.

We are looking for an experienced professional with a mature and trustworthy presence, who naturally steps into the role of a trusted advisor for the management team and employees. You are naturally good at presenting complex problems in a clear and precise way, thereby enabling effecting decision making.

You are an analytical, self-starting individual who excels at bringing together commercial and legal activities with sound understanding for their interplay with business practices.

You are an excellent communicator and thrive in a role where you can work independently, while still contributing to a team-based culture. You are structured, good at problem-solving, and persistent in advocating and protecting Bel Air Aviation’s best interests.

You are a positive, proactive, and pragmatic with a desire to take Bel Air Aviation legal and commercial approach to the next level.

You bring a down-to-earth, hands-on approach and are known for caring about the quality of your work and how you deliver results. Most importantly, you are empathetic and understand that lasting results are built on honesty, trust and a responsible, committed approach.

We Offer:

At Bel Air Aviation, you’ll join a company with a strong culture where values guide our decisions and collaboration is key. You’ll experience a dynamic workplace where you can have a great impact on the ongoing development of Bel Air Aviation and the future direction together with CEO and top management.

You will join a dedicated team passionately delivering unparalleled helicopter services. We care about each other and take pride in maintaining a culture where we:

• Foster a collaborative mindset
• Thrive with responsibility and flexibility
• Maintain a positive can-do outlook
• Supports personal growth and development.
• Enjoy a good laugh and appreciate humor

Next step

Bel Air Aviation is collaborating with GML-HR on this recruitment process. If you see this job opportunity as a natural next step in your career, please submit your CV. Feel free to contact Partner Søren Laigaard-Andersen at +45 2074 4492 for more information about the position, all inquiries will be handled confidentially.